We welcome your interest in the Random42 website. The company responsible for it is:
Who Are We?
“We”, “our” or “us” means Random42 Limited also known as Random42 Scientific Communications (“Random42”). Our company number is 05398828. Our registered office is at 114-116 Marylebone Lane, London, England, W1U 2HH. We offer our services on a Business-to-Business basis.
We are the controller of your personal information. This means that we are responsible for deciding how we collect, store and use personal information about you.
Cookies On Our Website
We have set out below what personal information we collect about you using cookies and how we use your personal information. In addition, we have set out our legal basis to use your personal information as we need to tell you this under data protection law.
What are cookies?
We collect, store and use personal information via cookies when you visit our website. A cookie is a small text file which is placed onto your device (e.g. computer, smartphone or other electronic device) when you use our website. These help us recognise you and your device and store some information about your preferences or past use of the website.
- Carry out research and statistical analysis to help improve our content, products and services and to help us better understand our users’ requirements;
- Target our marketing and advertising campaigns more effectively;
- Recognise your device whenever you visit this website; and
- Make your online experience more efficient and enjoyable.
Some of this data will be aggregated or statistical, which means that we will not be able to identify you individually.
What types of cookies do we use and how long do they last for?
The cookies we place on your device fall into the following categories – please see the table below for which are applicable:
- Strictly necessary cookies – these cookies are required for the operation of our website. They enable core functionality, such as security, network management and accessibility. You can set your browser to block or alert you about these cookies, but some parts of the site will not then work.
- Analytical and performance cookies – these cookies allow us to recognise and count the number of visitors and see how visitors move around our website when they are using it. They helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily. All information these cookies collect is aggregated and therefore anonymous.
- Functionality cookies – these cookies are used to recognise you when you return to our website. They enable us to personalise our content for you, greet you by name and remember your preferences (for example, your choice of language or region). The information collected by these cookies is anonymous and cannot track your browsing activity on other websites.
- Targeting cookies – these cookies may be set through our site by our advertising partners. They uniquely identify your browser and internet device to build a profile of your interests and show you relevant adverts on other sites. We will use this information to record your visit to our website, the pages you have visited and the links you have followed. If you do not allow these cookies, you will experience less targeted advertising.
- Social media cookies – these cookies are set by a range of social media services that we have added to the site to enable you to share our content with your friends and networks. They are capable of tracking your browser across other sites and building up a profile of our interests. This may impact the content and messages you see on other websites you visit. If you do not allow these cookies you may not be able to use or see these sharing tools.
The cookies we place on your device are stored for the following duration – please see the table below for which are applicable:
- Session cookies – these allow our website to link your actions during a particular browser session. These expire each time you close your browser and do not remain on your device afterwards.
- Persistent cookies – these are stored on your device in between browser sessions. These allow your preferences or actions across our website to be remembered. These will remain on your device until they expire, or you delete them from your cache. Details of their duration are set out below.
Detailed cookie information
The table below provides more information about the cookies we use and why:
|The Cookies we use||Name||Domain||The type of cookie||Session/Persistent||How long do they last?||What do they do?|
|GDPR Cookie Compliance||Moove_gdpr_popup||random42.com||Functionality||Persistent||1 year||This cookie stores cookies consent preferences.|
|Test cookie||test_cookie||.doubleclick.net||Functionality||Persistent||15 minutes||This cookie is set by doubleclick.net and is used to determine if the user’s browser supports cookies.|
|Google Analytics cookie||_ga||random42.com||Analytical and performance||Persistent||2 years||This cookie is installed by Google Analytics and calculates visitor, session and campaign data. It also keeps track of site usage for the site’s analytics report. This cookie stores information anonymously and assigns a randomly generated number to recognize unique visitors.|
|Google Analytics cookie||_gid||random42.com||Analytical and performance||Persistent||1 day||This cookie is installed by Google Analytics and stores information about how visitors use a website while also creating an analytics report of the website’s performance. Some of the data that is collected includes the number of visitors, their source, and the pages they visit anonymously.|
|Google Analytics cookie||_gat||random42.com||Analytical and performance||Persistent||1 minute||This cookie is set by Google Analytics and Google Tag Manager to allow website owners to track visitor behaviour and measure site performance. The pattern element in the name contains the unique identity number of the account or website it relates to.|
|LinkedIn cookie||UserMatchHistory||.linkedin.com||Functionality||Persistent||1 month||LinkedIn sets this cookie for LinkedIn Ads ID syncing.|
|LinkedIn cookie||lang||.ads.linkedin.com||Functionality||Session||Session||LinkedIn sets this cookie to remember a user’s language setting.|
|LinkedIn cookie||bcookie||.linkedin.com||Functionality||Persistent||1 year||LinkedIn sets this cookie for LinkedIn share buttons and ad tags to recognize browser ID.|
|LinkedIn cookie||lidc||.linkedin.com||Functionality||Persistent||1 day||LinkedIn sets the lidc cookie to facilitate data center selection.|
|LinkedIn cookie||lang||.linkedin.com||Functionality||Session||Session||LinkedIn sets this cookie to remember a user’s language setting.|
|LinkedIn cookie||bscookie||.www.linkedin.com||Functionality||Persistent||2 years||LinkedIn sets this cookie to store performed actions on the website.|
|LinkedIn cookie||AnalyticsSyncHistory||.linkedin.com||Functionality||Persistent||1 month||Used to store information about the time a sync with the lms_analytics cookie took place for users in the Designated Countries|
Please note that we have configured Google Analytics to anonymise the data it processes.
Where the table indicates that we use essential cookies, we will use your personal information on the basis that it is in our legitimate interests to do so as essential cookies are necessary for our website to work. Please contact our Compliance Team at [email protected] if you would like further detail about our legitimate interests.
Where we collect information about you from our website using non-essential cookies, we will use your personal information on the basis that you have given us your consent. There is a cookie banner on our homepage which asks for your consent to place cookies on your device.
You can control and/or delete cookies being placed by configuring your browser. For more details, see www.aboutcookies.org or www.allboutcookies.org. You can also delete all cookies that are already on your computer and you can set most browsers to prevent them from being placed. If you do this, however, you may have to manually adjust some preferences every time you visit a site and some services and functionalities may not work or stop working properly.
WHAT PERSONAL INFORMATION DO WE COLLECT ABOUT YOU WHEN YOU CONTACT US, HOW WILL WE USE YOUR PERSONAL INFORMATION AND WHAT IS OUR LEGAL BASIS FOR USING IT?
If you contact us by using the ‘Contact Us’ form on our website or if you send us an email or call us we will collect, store and use the following personal information: your full name, your email address, your contact telephone number (if you choose to provide these) and details of your enquiry or issue.
When you contact us we will use your personal information to respond to you and investigate, consider and deal with any enquiry or issue that you have raised. This will be done on the basis that it is in our legitimate interests to be able to discuss any enquiry or issue that you raise with you. In order to ensure that you receive our best customer service, we will retain previous communications which we have had with you.] Please contact our Compliance Team at [email protected] if you would like further detail about our legitimate interests.
Other personal information
We may collect, store and use your personal information for the purposes of bringing or defending any legal proceedings or meeting any legal or compliance obligations we have.
Where we use your personal information for the purposes of meeting any legal or compliance obligations, we will do this on the legal basis that it is necessary for compliance with a legal obligation.
Where we use your personal information for the purpose of bringing or defending legal proceedings our legal basis will be that it is in our legitimate interests. Please contact our Compliance Team at [email protected] if you would like further detail about our legitimate interests.
WHAT HAPPENS IF YOU DON’T PROVIDE THE PERSONAL INFORMATION WE HAVE ASKED FOR?
If you don’t provide the personal information we need when we ask for it, we may not be able to respond to you or enter into a contract with you. For example, if you do not give us your contact details, we may not be able to answer any queries that you have raised. If you have any concerns about whether you need to provide your personal information, please contact our Compliance Team at [email protected].
WILL WE USE YOUR PERSONAL INFORMATION FOR AUTOMATED DECISION-MAKING?
We do not use your personal information to make decisions that will have a significant impact on you based solely on automated decision making (i.e. one without human intervention).
WILL WE CHANGE THE WAY WE USE YOUR PERSONAL INFORMATION?
HOW LONG WILL WE KEEP YOUR PERSONAL INFORMATION?
We will not keep your personal information for longer than we need it for the purposes we have explained in this privacy notice. We have outlined our retention periods below.
We will only keep the personal information derived from the cookies for the period specified in the table above.
We will keep your other personal information in our active systems for the length of time you are within the role relevant to our communications with you or for a period of six years, whichever is the longer.
If a dispute arises between us, we will keep your personal information for the purposes of responding to and dealing with this dispute and this may mean that we keep your personal information for longer than as set out above. Please contact our Compliance Team at [email protected] if you would like any further information about our retention periods.
We will ensure that your personal information is securely deleted after the retention periods stated above have expired.
WHO WILL WE SHARE YOUR PERSONAL INFORMATION WITH?
We may share your personal information with trusted third parties from time to time. We do not sell any personal information to any third party so that they can send you their marketing material.
We have set out below the third parties we may share your personal information with. If we do this, we will put in place a contract with them which controls how your personal information may be used and which requires that your personal information is treated in accordance with data protection laws.
- With companies who provide support for our internal IT systems: We use reputable third parties to provide us with our IT systems (including our website) and support for them. They may access your personal information to the extent that they need to in order to provide their services and deal with any issues.
- With entities, organisations or individual for legal reasons: We will share your personal information with entities, companies or individuals where this is strictly necessary to comply with any law, rule, regulation, governmental request or legal procedure that is applicable to us.
- With entities, companies or individuals to obtain advice: We will share your personal information with external professional advisors such as lawyers or accountants in order to take advice and for the purposes of legal and tribunal proceedings or enforce the terms of our agreements.
- With website tracking companies: We will share data that we collect from cookies with external website tracking companies in order to obtain the business names for companies that visit our website.
We will only disclose such personal information to any third party as is necessary to enable them to carry out the function or purpose for which it is disclosed. If you would like further information on the third parties we may share your personal information with and our legal basis for sharing your personal information with third parties, please contact our Compliance Team at [email protected]
WILL WE TRANSFER YOUR PERSONAL INFORMATION OUTSIDE THE UK/EEA?
European Economic Area (“EEA”) countries are all EU Member countries together with Iceland, Liechtenstein and Norway. The United Kingdom (“UK”) is no longer an EEA country but its data protection laws are aligned with those of the EEA countries. At the present time we store your personal information in the UK or in countries within the EEA. We will only transfer your personal information outside the UK and EEA as follows:
- Where our third party service providers who we share personal information with (as set out above) are based outside the UK and EEA, have support services located outside the UK and EEA or host personal information outside the UK and EEA.
We only transfer your personal information outside the UK and EEA where we have a legal basis for doing so and where we require that your personal information is protected to the same standard as it would be protected in the UK and EEA. We do this by entering into data sharing agreements with the recipients of your personal information based outside the UK and EEA which comply with the EU Commission’s standard clauses or the UK’s international data transfer agreement for the transfer of personal information.
If you would like further details about our transfer of your personal information outside the UK and EEA or details of the safeguards put in place in relation to your personal information please contact our Compliance Team at [email protected].
HOW DO WE KEEP YOUR PERSONAL INFORMATION SECURE?
We have put in place appropriate security measures to prevent your personal information being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal information to those employees, agents, contractors and other third parties (see above) who have a business need-to-know.
We have put procedures in place to deal with any suspected data security breach and will notify you, if we have your contact details, and any applicable regulator of a suspected breach where we are legally required to do so.
Our security procedures mean that we may occasionally request proof of identity before we are able to disclose personal information to you.
WHAT RIGHTS DO YOU HAVE OVER YOUR PERSONAL INFORMATION?
You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO) if you are unhappy about the way your personal information is being used – please refer to the ICO website for further information about this (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO and so, if you are happy to do so, please contact our Compliance Team at [email protected].
You have a number of other rights over your personal information which are:
- The right to ask us what personal information we have about you and to have a copy of your personal information from us;
- The right to ask us to correct any errors in your personal information;
- The right to object to our legitimate interests, profiling activities and direct marketing communications;
- The right to ask us to provide you with a copy of the personal information you have provided to us, in a structured, commonly used and machine-readable format and the right to transmit that personal information to another entity where: (i) we are using your personal information on the basis of your consent or on the basis that it is necessary to perform a contract with you; and (ii) the use we are making of your personal information if carried out by automated means;
- The right to ask us to delete your personal information where: (i) we don’t need your personal information anymore; (ii) you withdraw your consent to our use of your personal information and we have no other legal basis to keep your personal information; (iii) you have asked us to review and explain our legitimate interests to you and we don’t actually have a valid legitimate interest to do what we are doing; (iv) our use of your personal information is illegal; (v) we have to delete your personal information to comply with our legal obligations;
- The right to ask us to restrict the use that we are making of your personal information where: (i) you don’t think the personal information we have about you is correct so that we can check if it is correct; (ii) what we are doing with your personal information is illegal but you would rather we stop using your personal information rather than delete it; (iii) we don’t need your personal information anymore, but you need us to keep it so that you can exercise any legal rights; and (iv) you have asked us to review and explain our legitimate interests to you, so that we can check whether we actually have a valid legitimate interest to do what we are doing; and
- Where our use of your personal information is based on your consent, the right to withdraw your consent at any time by contacting our Compliance Team at [email protected].
If you want to access or correct your personal information, request your personal information to be deleted, object to, or restrict the processing of your personal information or request that we transfer a copy of your personal information to another party, please contact our Compliance Team at [email protected].
How Can you contact us?